Branchalwood Medical Practice

Accessing your medical records

You will appreciate that health data relating to any individual is highly confidential and the Practice must ensure that it releases such data only to the person to whom it relates, or to a person authorised to act on his/her behalf. Please complete the below Subject Access Request Form as fully and accurately as possible to enable us to locate the exact data you require.

The General Data Protection Regulations (GDPR) give you the statutory right of access to any information, manual (paper) or computerised.  You may wish to authorise someone else to make your application on your behalf. If you have parental responsibilities you may make an application to see your child’s notes.

You do not have to give a reason for applying for access to your General Practice records. If you do not need access to your entire records, it would be helpful if you would inform us of the periods and parts of your health records that you require, along with details which you may feel have relevance (e.g. Clinic type, location, dates).


The Practice will deal with your request as quickly as possible. The information should be available to you within 28 days of receipt of your accurately completed form and confirmation of consent. Under certain circumstances, this period can be extended to 3 months but we will keep you informed of the progress of your request during this extended period.


You will not be charged for the first request for access to your medical records. However, there will be a charge for subsequent requests. For records >100 pages, there is a fixed fee of £50. For records <100 pages, there is a charge of 35p per page and a £15 admin fee.

Subject Access Request (SAR) Form

  • MM slash DD slash YYYY
    Please note: partial records should be selected if you require records from a certain date or date range e.g. 2006 - present or 2012-2015. Specific/ certain parts of records should be selected if you require records pertaining to a specific condition/clinic/diagnosis etc. Tick applicable
    Tick applicable

Date published: 10th October, 2014
Date last updated: 20th December, 2021